Communicating Project Status

Reporting project status is an important part of the project lifecycle and gives the LSS leadership team an opportunity to weigh-in on both the successes and challenges project teams are experiencing. Project status reporting gives the project team greater opportunities for engagement with management to announce their successes or seek guidance to help resolve their challenges.

As painful as it can be to report your project is running behind or facing major obstacles, it is better to share this information upfront than to keep stakeholders in the dark. Typically, a project that has veered off-course will not correct its course and will be faced with the dilemma of trying to explain why management was not alerted earlier. Transparency through regular status updates help keep everyone informed and projects moving in the right direction.

Beginning in January, the IPCDS team will roll out the new Monthly Executive Project Summary Report. This new tool will provide executive leadership and project stakeholders a clear and concise one-page summary view of the overall project status for each active strategic and tactical project being managed by the Project Management Office (PMO).

As shown is this example, each project team will complete a Monthly Project Status Report. The report will provide a dashboard summary of the project’s key information such as milestone status (on time – green or delayed – red), critical path activities, successes, issues, risks, constraints, contingency plans, and budget tracking. The intent of the report is to provide the LSS leadership team and project stakeholders with the information they need to help steer LSS projects to a successful completion.

If you would like to download a copy of the template, simply click here.