The Innovation, Project Coordination, and Decision Support (IPCDS) Team Launches the Project Management Office (PMO)

Who is the IPCDS Team?

The IPCDS team is comprised of Project Managers and Decision Support Analysts who support Lutheran Senior Services’ decision-making and project management processes through research, development, and implementation of innovative business solutions.

What is a PMO?

A PMO is a department within an organization that defines and maintains standards for project management for that organization. The PMO’s primary responsibility is to ensure projects of all sizes are initiated, planned, executed, monitored, controlled, and closed out according to project management best practices. At LSS, the PMO is managed by the IPCDS team.

Why do we need a PMO?

It is well-documented that, when good project management principles are applied within an organization, there is a much higher chance of success for that organization.

To illustrate, consider these scenarios:

  • A project has a clearly stated goal, but no clear path for achieving that goal
  • A team meets regularly – and has great discussions –  but gets nowhere with their assigned project
  • Roles and responsibilities for completing tasks are not clear

These are just a few of the many reasons an organization needs a PMO.  A successful PMO also improves a project’s success rate, shortens the project’s cycle time, reduces project cost, and keeps senior management apprised of any challenges that could alter the project end date.

What is the PMO’s Role and Project Involvement

The PMO provides project management tools, templates, protocols, and guidance, as well as support through mentoring, quality assurance, communication, and cost control methodologies.  By leveraging its project management knowledge, the PMO can provide economies of scale that far exceed single team capabilities.  The PMO keeps critical projects on time and on budget by providing accountability and support at every stage, from planning to execution to closeout.  The PMO anticipates risks, resolves issues in a timely manner, and creates contingency and risk mitigation plans.  Finally, PMO personnel provide administrative help for project planning and scheduling, project status reporting, problem resolution, and action item follow-up.

To learn more about the IPCDS team and the tools, templates, and project management guidance they provide, click on the image below:

Stay tuned for next month’s article on “A Guide to LSS Committees, WorkGroups, and Project Teams”.